The project has a duration of 12 months, from 1 September 2025 to 31 August 2026. According to the management plan, bi-monthly follow-up meetings have been scheduled through platforms such as Zoom or Teams, in addition to the key meetings organised by the coordinator (JEAD), including the kick-off, mid-term review, and final evaluation.
| Meeting Number | Estimated Date | Meeting Type & Objectives |
|---|---|---|
| Meeting 1 | September 2025 | Virtual Kick-off Meeting: Held once funding is confirmed to provide partners with preliminary project details, establish the project team, and set up communication channels. |
| Meeting 2 | November 2025 | Bi-monthly Monitoring Meeting: Routine meeting held via Zoom/Teams to monitor project progress, coordinate tasks, and review shared documentation. |
| Meeting 3 | January 2026 | Bi-monthly Monitoring Meeting: Ongoing supervision of project activities, such as the development of the Personal Learning Environment (PLE), and collaboration among partners. |
| Meeting 4 | March 2026 | Mid-term Evaluation Meeting: A critical review halfway through the project to monitor quality, assess progress, and make any necessary adjustments to strategies. |
| Meeting 5 | May 2026 | Bi-monthly Monitoring Meeting: Supervision of the advanced phases of the project, including the preparation of dissemination campaigns and testing of the digital platforms. |
| Meeting 6 | July / August 2026 | Final Evaluation Meeting: Closing meeting to assess the definitive impact of the project, draft final reports, and ensure all deliverables meet the expected quality standards. |
Note: For all transnational meetings, agendas, minutes, and presentations will be prepared to ensure smooth coordination among partners. In addition to these bi-monthly official meetings, partners will maintain quick and continuous communication using tools such as WhatsApp, Slack, and email
